I Am Me — Women Who Earn Cohort: Privacy Notice

Last updated: [date of publication]

This notice explains how The Ohana Foundation (“we”) uses your personal information when you book and attend the I Am Me — Women Who Earn cohort programme. We are the data controller. Our general privacy policy is at Privacy Policy; this notice adds the detail specific to this Programme.

1. What we collect and why

What: Name, email, phone number

Why: To take your booking, send joining details (Google Meet links), session reminders, and Programme materials

Lawful basis: Contract — needed to deliver what you booked

What: Payment details

Why: To process your £99.99 payment (handled by Stripe; we never see your full card number)

Lawful basis: Contract

What: Session recordings (video, audio, chat)

Why: Sessions are recorded; recordings may be used to create Ohana Foundation course content and materials

Lawful basis: Consent — you are told sessions are recorded and can keep your camera off and microphone muted; see section 3

What: Anything you share during sessions

Why: To run the sessions; group discussion is part of the Programme

Lawful basis: Legitimate interests (running the Programme) — please share only what you are comfortable sharing

What: Marketing preferences

Why: To tell you about future Ohana Foundation programmes and content — only if you tick the marketing opt-in box

Lawful basis: Consent — the box is unticked by default and you can withdraw at any time via the unsubscribe link or by emailing us

We do not ask for, and please do not include in booking forms, any special-category data (such as health information).

2. Who processes your data

Your data is stored and processed by the services we use to run the Programme, acting on our instructions: Kajabi (website, bookings, and email), Stripe (payments), and Google (Google Meet sessions and recordings). Some of these providers store data outside the UK/EEA; they do so under recognised safeguards (UK/EU standard contractual clauses or adequacy). We do not sell your data or share it with anyone else for their own marketing.

3. Recordings

Sessions are recorded so the Ohana Foundation can create course content and reference materials. By joining a session you are aware recording is on; if you prefer not to appear, keep your camera off and microphone muted and use the chat sparingly. If a recording featuring you is used in published course content and you want it removed, contact us and we will remove or edit your contribution where reasonably possible. Recordings are stored securely and access is limited to the Ohana Foundation team.

4. How long we keep it

Booking and payment records: 6 years (accounting and legal requirements).
Session recordings: kept while the derived course content remains in use, reviewed every 2 years.
Marketing consent: until you withdraw it.

5. Your rights

Under UK GDPR you can ask us for a copy of your data, ask us to correct or delete it, object to or restrict our use of it, and withdraw consent (for marketing or recordings) at any time — withdrawal doesn’t affect processing already carried out. Email [email protected] and we will respond within one month. If you are unhappy with how we handle your data you can complain to the Information Commissioner’s Office (ico.org.uk).